PolpoMail
Free for up to 10 mailboxes per domain

Business email on your own domain, free.

Give your team real addresses like anna@yourcompany.com. You get fast webmail, every mail app works, and SPF, DKIM and DMARC are set up for you. Ready in about ten minutes.

Create your free workspace See what's included
  • No credit card
  • No ads, no mailbox tracking
  • Leave any time

Works with the mail apps your team already uses

The free plan, in plain words

10 people, one domain, €0.

Every domain you verify includes up to 10 mailboxes, one for each person with their own login, at no cost. Shared addresses like info@, sales@ or jobs@ are aliases. You can create as many as you like, and they don't count towards the 10.

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Mailboxes per domain
10
Storage per mailbox
1 GB
Aliases
Unlimited
Price
€0
Features

Everything you expect from serious email

Built on open standards, so nothing locks you in.

Fast, familiar webmail

Folders, search, stars, attachments, reply-all and forwarding in a clean inbox that updates by itself.

Every app, every device

IMAP with push (IDLE) and SMTP submission over TLS. Desktop and phone apps set themselves up.

Mail that gets delivered

DKIM-signed outgoing mail. We generate your SPF, DKIM and DMARC records and check them live.

Spam & spoofing protection

Incoming mail is checked with SPF, DKIM and DMARC and scored for spam; forged mail from your own domain is stopped.

Two-step verification

Passkeys, authenticator apps or a backup email. We only ask on browsers we don't recognise.

You stay in control

Create users and admins, aliases, a catch-all and storage quotas. Rotate DKIM keys in one click.

Work smarter

Inbox rules, out-of-office auto-replies, forwarding, scheduled send and signatures, included at no extra cost.

API & access tokens

Read and send mail from your own code with a simple REST API. Mail apps use revocable tokens, never your password.

Activity log & export

See every sign-in and admin change, export it as CSV, and download all your mail as standard mbox files.

How it works

Live in three steps

  1. 1

    Claim your domain

    Enter your name, the address you'd like and your company domain. Each domain belongs to one organisation only.

  2. 2

    Prove you own it

    Add one DNS TXT record. Your workspace stays pending until we see it, so nobody can take over your domain.

  3. 3

    Point your DNS

    Copy the MX, SPF, DKIM and DMARC records we prepare. Mail starts flowing to mx.polpomail.com.

Private by design

Your mail is your business, not ours.

No advertising, no profiling and no tracking inside your mailbox. We process your mail only to deliver, store and protect it. Read exactly what we do in our Privacy Policy.

Pricing

Simple pricing: mostly free

Free

Most teams

€0/ month, forever

Everything a small company needs, on your own domain.

  • Up to 10 mailboxes per domain
  • 1 GB storage per mailbox
  • API & access tokens for your scripts and apps
  • Unlimited aliases and a catch-all address
  • Webmail, IMAP & SMTP for every mail app
  • DKIM signing, SPF, DMARC & MTA-STS set up for you
  • Spam and spoofing protection
  • Two-step verification with passkeys or an app
  • Admin console with roles, quotas and an activity log
  • Rules, auto-replies, scheduled send & signatures
Create your free workspace

No credit card. No ads. No trial that runs out.

Business & Enterprise

Let's talk

For bigger teams and organisations with specific requirements.

  • Everything in Free
  • More than 10 mailboxes, larger storage, several domains
  • Dedicated single-tenant cloud with your own IPs
  • On-premises or private-cloud deployment
  • SSO, archiving & retention, DPA, uptime SLA
  • Migration from Google, Microsoft or IMAP
  • Priority support
Talk to sales

We reply within one working day.

FAQ

Questions, answered

Is it really free?

Yes. Each domain gets up to 10 mailboxes at no cost, with no credit card and no time limit. We don't show ads and we never read your mail to target you. If you need more than 10 mailboxes or more storage, talk to our sales team.

What counts as a mailbox?

A mailbox is one person's account: an address with its own password, folders and storage. Aliases such as sales@ or info@ that forward to existing mailboxes are unlimited and don't count, and neither does the catch-all address.

Do I need to own a domain?

Yes. Polpo Mail hosts email for a domain you already own, like yourcompany.com. You prove ownership by adding one DNS TXT record, and then copy the MX, SPF, DKIM and DMARC records we generate for you. Your registrar and website stay where they are.

Someone already registered my domain. What now?

Each domain can belong to only one workspace. Ask the person who manages it to add you as a user. If you believe the domain was claimed by someone who doesn't own it, unverified claims expire after 72 hours, or contact support@polpomail.com.

Can I use Outlook, Apple Mail, Thunderbird or my phone?

Yes. Any app that speaks IMAP and SMTP works: Outlook, Apple Mail on Mac, iPhone and iPad, Thunderbird, Gmail for Android and many more. Sign in with your full email address and an access token created in Settings (never your account password, which only works on the web behind two-step verification).

Will my mail land in spam?

Every message you send is DKIM-signed, and we give you exact SPF, DKIM and DMARC records and check that they're published correctly. Those are the signals Gmail, Outlook and others look for.

How is my account protected?

Connections are encrypted with TLS, passwords are stored as bcrypt hashes, and you can turn on two-step verification with a passkey, an authenticator app or a backup email. We only ask for the second step on browsers you haven't used before. See Security.

Can we get dedicated servers or run it ourselves?

Yes. Beyond the free plan we offer a dedicated single-tenant deployment (your own isolated servers and sending IPs, managed by us) and on-premises or private-cloud installations with support. Talk to sales.

Can I leave and take my mail with me?

Yes. Your mail is standard IMAP, so any mail app can download or copy all of it. Change your MX record to move to another provider; there is no lock-in.

Give your team a proper address today.

Free for up to 10 mailboxes. Set up in minutes.

Create your free workspace